During the COVID-19 pandemic, we’ve all become used to being invited to and attending virtual, online events.
Whether it’s a work meeting, a family gathering, a virtual wedding reception, a kid’s birthday party, or a casual get-together with friends, all these events have helped us to feel connected during a time during which we are physically far apart.
We’ve all learned how to use a number of different video-chat platforms during this past year. We have developed online meeting habits and customs and we have learned unwritten and unspoken virtual event manners. Now, when a virtual event invitation comes our way, we are ready for it and look forward to participating together.
If you’re hosting a virtual event, you want as many of your invited guests to attend as possible. One way to encourage this from the very beginning is by issuing a memorable and actionable virtual event invitation.
There are a number of ways to achieve this that are eye-catching and which can inspire enthusiasm about the gathering. Read on for some great virtual event invitation ideas.
1. The Email Virtual Event Invitation
The most common type of virtual event invitation arrives via email. This seems to make a lot of sense because if the event will be online, shouldn’t the invitation be online also?
Maybe, but not necessarily. However, if you do choose to send email invitations to your virtual event, there are a number of things you can and should do to make them stand out.
If you send a simple email, the subject line is of great importance. You want your recipients to read the invitation and respond. Keep your subject lines short, clear, and specific. If you require a response, include that in the subject line too. Personalization for the invitee can also help ensure that it will be read, but avoid using all caps, which can be a turnoff for many.
The body of the email invitation should be direct and pleasing to view. One way to achieve this is through the use of an online invitation maker. When you create your email invitations using customizable templates, the possibilities are endless.
2. A Video Invitation
Another great way to invite people to your virtual event is through a video invitation. You can create one of these in minutes using your phone or computer. Then, you can send out the video to your potential participants via email or text or you can post it on your social media.
When you make a video invitation, keep it short and to the point. Express the important, pertinent information verbally, but you might also want to include it in written form for people who choose to watch the video invitation without the sound on.
3. Invitation By Text
You can also invite people to your virtual event through text messaging. This is a great way to reach people directly and ensure that you get a quick response.
It’s best to text each invitee one by one instead of sending a group message; many people do not like the group-response aspect of group messaging. Text messaging will allow people to easily ask you questions about the event and to RSVP as well.
Again, keep your invitation short and to the point in a text message. You may consider using an invitation template here, too, to include an image with your message.
Have a Great Event
The right virtual event invitation will attract a great number of wonderful guests for your online event. The invitation is just the first step to holding a successful gathering, but it’s an important one. These virtual event invitation ideas should help you start out on the right foot.
If you’re looking for more party guidance or articles about other aspects of social life, check out the Social section of our site.